One expiration tracker for every license, certification, insurance policy, contract, permit and supply item your business depends on — with automatic email alerts before each date, and one-click renewal that rolls the expiration forward for the next cycle.
Companies use Expiration Reminder as a single source of truth for every date that can hurt them — from compliance documents to the expiration dates on supplies in the storeroom.
Everything you need for auto-expiry tracking of compliance documents — nothing you'll never use.
Set reminder windows per item — say 90, 30 and 7 days — and emails go out on schedule to you, your team, or the person the document belongs to. Nobody has to remember to check.
Renewed something? Click Mark as renewed, enter the new date and cost — the expiration updates automatically, reminders re-arm for the next cycle, and the old date is kept in the renewal history.
Color-coded status for every item — active, expiring soon, expired — with countdowns, filters by category and entity, and instant search. Your whole risk picture in one glance.
Store the actual license, policy, affidavit or contract PDF with its record. When the reminder arrives, the document you need to renew is one click away.
Track expirations per employee, vehicle, branch or client. Notify the responsible person directly — HR sees certifications, fleet sees registrations, finance sees contracts.
When an obligation is missed, you'll know: expired items are flagged red and the activity log documents every reminder sent, every renewal and every change — exportable to CSV for audits.
Excel can color a cell red. It can't email your safety officer at 8am, 30 days before a certification lapses. That's the whole difference.
| Excel spreadsheet | Expiration Reminder | |
|---|---|---|
| Sends automatic email alerts | ✗ Someone must open the file | ✓ On schedule, to the right person |
| Auto-updates dates after renewal | ✗ Manual edit, history lost | ✓ One click, history kept |
| Stores the actual documents | ✗ Files scattered in folders | ✓ Attached to each record |
| Shows what's already expired | ✗ Only if someone looks | ✓ Red bucket, front and center |
| Records who did what, when | ✗ No audit trail | ✓ Full activity log |
| Works for the whole team | ✗ Version chaos | ✓ One shared source of truth |
Most teams are fully set up in under 15 minutes.
Type them in, or import your existing Excel/CSV in one go. Name, category, entity, expiration date, the document itself — done.
Choose how far ahead each item should warn you and who gets the email. Compliance documents might need 90 days; supplies might need 14.
When a reminder lands, renew the real-world thing, click Mark as renewed — the tracker auto-updates the expiration and starts watching the next cycle.
Start free. Upgrade when your tracker grows.
The questions teams ask before switching off spreadsheets.
Set up your expiration reminders once, and stop carrying every renewal date in your head. Free for your first 25 items.
Create your free tracker