A closer look at how the expiry monitoring dashboard, automatic reminders, and auto-updating renewals work together — so a date entered once is watched forever.
Try it free ← Back to overviewEach tracked item — a license, a contract, a supply lot, an affidavit — shows a live countdown and a color-coded status. Green is safe, amber means expiring soon, red means already expired. Filters by category, entity and status turn a thousand items into an answerable question: what needs my attention this month?
Set reminder windows per item — 90, 30 and 7 days are typical for compliance documents; 14 days suits supplies. Emails go to you, teammates, or the person the item belongs to (the employee whose certification is due, the manager who owns the vendor contract). The cron-driven engine sends on schedule every day, whether or not anyone logs in.
This is what keeps a tracker alive. When you renew the real-world document, click Mark as renewed, enter the new expiration and optional cost. The item's date auto-updates, reminders re-arm for the next cycle, and the previous cycle is preserved in the renewal history — so you can see every renewal and what it cost, year over year. Auto-expiry tracking for compliance documents, without the annual spreadsheet rebuild.
Attach the actual PDF or scan — the license, the policy, the notarized affidavit — to its record, so the document is one click away when the reminder lands. Meanwhile the activity log records every reminder sent, every renewal, every change with a user and a timestamp. If an obligation is ever missed, you can show exactly what the system did and when.
HR tracking certifications and visas · operations tracking permits and inspections · finance tracking contracts and insurance · clinics and labs checking the expiration dates on supplies · agencies tracking client galleries, domains and SSL certificates. One expiration tracker, shared by everyone.
Import your spreadsheet, set two reminder windows, and let the first alert prove the point.
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